2027 Convener and Speaker Overview

Important Dates and Deadlines

2026

  • October 16, 2026: Session proposals due by 11:59 PM (PST)
  • December 11, 2026: Conveners notified of status of proposal

2027

  • January 12, 2027: Session information form due. The form includes session description, AV requests, day or time conflicts, and speaker contact information
  • February 12, 2027: Speaker information form due. Link for form will be sent directly to speakers prior to deadline
  • Early March 2027: Session time slots announced
  • April 2, 2027: Speaker registration deadline
  • Mid-April 2027: Session Room assignments announced
  • April 30, 2027: Deadline to submit session presentation slides

Session Times and Location

  • All conference sessions will be held at the SAFE Credit Union Convention Center located at 1400 J Street, Sacramento in Sacramento.
  • Conveners and presenters will receive their session room assignments by April 2027.
  • Learning Labs will take place on Tuesday, May 4 from 12:30pm – 4:30pm.
  • All other educational sessions are held concurrently on Wednesday, May 5 through Thursday, May 6
    • Wednesday, May 5
      • Session Block 1: 10:45 AM – 12:00 PM
      • Lunch Sessions: 12:25 PM – 1:05 PM
      • Session Block 2: 2:15 PM – 3:30 PM
      • Session Block 3: 3:45 PM – 5:00 PM
    • Thursday, May 6
      • Session Block 4: 9:00 AM – 10:15 AM
      • Session Block 5: 1:00 PM – 2:15 PM

Conveners should ensure that invited speakers are available during these timeframes.

Presenter Registration

All presenters must register for the conference. Registration opens December 2.

Conveners are responsible for ensuring that speakers register by April 2 using one of the following ticket options:

  • Reduced Speaker Rate for Two-Day Conference Pass: $400.00
  • Reduced Speaker Rate for One Day of Conference: $275.00
  • Presentation Only: Free (no meals, no access to special events, networking receptions, etc.)

Registration ensures that speakers have necessary materials during the conference and enables speakers to access the mobile app.

Session Room Set Ups and AV

Workshop and Learning Lab Sessions

These sessions will be held in rooms configured with:

  • Theater-style seating for approximately 60-300 attendees
  • Podium
  • Panel table with chairs and microphones
  • For larger rooms, the panel table will be located on a stage
  • Project and screen
  • Laptop – IMPORTANT: You MUST bring a thumb drive with the presentation with you
  • Small audio mixer
  • Two wireless mics
  • Two tabletop mics for panelists
  • Adapters for PC and Mac will be available if needed.

Roundtable Discussion Sessions

These sessions will be held in smaller rooms configured with: (include image of the setup)

  • Seating for up to 60 attendees
  • Six round tables with seating for 10 people per table
  • TV screen for displaying slides, if needed
  • Podium
  • Laptop- IMPORTANT: You MUST bring a thumb drive with the presentation with you
  • Two wireless microphones
  • Markers and Post-it easel pads for group activities and note-taking
  • Adapters for PC and Mac will be available if needed.

Internet Access

Please note that the only internet available in session rooms is the conference attendee Wi-Fi network. Room laptops will NOT be connected to the internet.

Presentation Slides

Conveners are responsible for submitting the group’s presentation slide deck by Friday, April 30, 2027. A unique Dropbox upload link will be provided to each convener for submitting presentation materials.

Housing California does not require or provide a standard presentation template. Presenters are welcome to use their organization’s branding and preferred slide design.

Conveners and presenters are responsible for printing and bringing any handouts, worksheets, or other session materials they wish to distribute to attendees. Housing California will not provide on-site printing services.

IMPORTANT: You MUST bring a thumb drive with the presentation with you. Presentation files will NOT be preloaded onto room laptops. Housing California will have a limited number of extra thumb drives available for presenters at the Registration desk in the North Lobby.

Questions

If you have any questions regarding your submission or accepted proposal, please email Laurie Navas at lnavas@housingca.org. Please include the name of your session for reference purposes.